Job description

Why UT Southwestern?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. At UT Southwestern, we invest in you with opportunities for career growth and development that align with your future goals and help to provide security for you and your family. Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more that are all available on the day you start work. UT Southwestern is honored to be a Veteran Friendly work environment that is home to approximately 800 veterans. We value your integrity, dedication, and the commitment you’ve made to our country. We’re proud to support your next mission. Ranked by Forbes as one of the Top 10 National Employers, we invite you to be a part of the UT Southwestern team where you’ll discover teamwork, professionalism, and consistent opportunities for growth.

Job Summary

The Department of Neuroscience is looking for a Program Coordinator to join their administrative team. As a valued team member, you will serve as one of the financial and HR points of contact in the department. You will be an integral part of our administrative team by providing administrative support for designated faculty and their respective labs. You will also serve as a co-coordinator for our department Seminar Series program. In addition, you will:

Coordinate the timekeeping for the department.

Serve as the financial and human resources administrator for a designated group of faculty.

Complete monthly financial reporting packages for each faculty member.

Process all hiring, promotions and terminations of lab personnel.

Work with the International Office for the hiring of foreign nationals.

Work with the department grants team as well as the university’s Sponsored Programs Administration (SPA) for all post award activities related to designated faculty group.

Co-coordinate the Neuroscience Seminar Series, which includes preparation of invited speaker travel, email notifications of speaker event, assisting with speaker set-up on event day, processing of all visit related expenses.

Enter all bi-weekly and monthly timekeeping for the department.

May assist with overflow work from other administrative team members.

Required Experience and Education

Bachelor degree in Business Administration, Health Care Administration, Education/Social Science, or related field, and at least five (5) years experience in appropriate field required. May consider additional years of experience in lieu of education.

Job Duties

Analyzes, coordinates, and evaluates program operation and procedures.

Develops or oversees development of budget for program.

Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from program.

Establishes program goals and objectives and directs program evaluation and quality control activities; develops and/or approves schedules, priorities, and standards for achieving goals.

Plans and coordinates special events. Participates in conferences. Presents data and program information.

Responsible for design, execution, and effectiveness of system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.

Ensures compliance with applicable laws, regulations, policies, and procedures.

Reads literature and attends functions to keep abreast of relevant scientific and technical developments related to program.

May provide supervision to staff members.

Performs other duties as assigned.

This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes UT Southwestern to obtain criminal history record information. UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status. To learn more, please visit: why-work-here/diversity-inclusion

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