Are you looking for an organization that provides an open and collaborative environment? A culture that embraces individual growth utilizing a team-oriented concept. At Big-D Construction we Think Big, Work Big, Live Big.

Big-D Construction has an opportunity for an Office Assistant to join our team based in Pleasanton, CA.

Experience / Training:

• A High School Diploma or GED is required
• Business school, Associate’s degree or equivalent is a plus
• 3 years in an administrative support role is required

Critical Skills:

• Displays professional appearance and conduct. Makes a good impression on others.
• Is able to handle multiple tasks simultaneously.
• Maintains effective professional relationships with others. Uses tact.
• Maintains high standards of ethics, conduct, and organizational policies in job-related activities.
• Initiates contact with guests easily and in a friendly and cordial manner.
• Expresses self clearly and effectively when talking with individuals and groups.
• Dependable and willing to modify plans and behavior when necessary to meet a goal.
• The ability to operate a multi-line phone system and other office equipment, such as computer, printer, copier, fax, and postage machine.
• Intermediate skills in Microsoft Office suite of products.
• Ability to perform light clerical work, such as typing, filing, and sorting.
• Great Customer Service Skills.
• Ability to type 40 wpm.

Duties, Responsibilities and Expectations: (other duties may be assigned to meet business needs)

• Politely welcomes and assists all visitors as they arrive at the corporate offices. Contacts employees to let them know the visitor has arrived.
• Promptly answers all incoming phone calls and promptly transfers calls to the appropriate person.
• Respectfully takes messages when requested.
• Uses best judgment and acts as a “gatekeeper” to screen solicitors who arrive in-person or call in to the office.
• Updates job lists in order to keep track of which office personnel are working on certain jobsites.
• Updates master phone list with phone extensions for new office hires and extension changes.
• Receives all incoming mail, packages, and plans. Ensures that all of the items are distributed to the correct recipient efficiently.
• Creates shipping labels and adds postage to outgoing mail. Coordinates the pick-up of all outgoing express packages and metered mail.
• Maintains mail room mail boxes for new & terminated employees.
• Ensures shipping and office supplies are well stocked and orders additional products when needed.
• Opens and closes the office at the beginning and end of each business day.
• Records and advises receipt of owner payments and other checks as received.
• Updates bid boards and purchase order logs, and distributes purchase order books (as necessary).
• Reserve/coordinate conference rooms as requested.
• Assists all departments with various clerical needs.

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential responsibilities of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

• Regularly required to sit, talk and/or hear
• Regularly required to work with a computer
• Occasionally required to reach with hands and arms, climb or balance, stand, stoop, kneel or crouch
• Occasionally lift and/or move up to 20 pounds
• Specific vision abilities include close vision, the ability to adjust focus, and color vision

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential responsibilities.

BENEFITS:

• Big-D Pays for 100% of your medical and dental insurance premiums- even for family plans
• Health Savings Account (HSA) with monthly Employer Contribution
• 401k w/ match
• Life Insurance & Disability paid for by Big-D
• Voluntary supplemental plans available
• Paid Time Off & Holidays

Pay Range: $25

Additional Job Information

Interested applicants must submit their resume for consideration using our applicant tracking system. Due to the high volume of applications received, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Big-D Construction.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)