Job description

Position: Real Estate Services Administrator

Location: WI113-Milwaukee - 777 E Wisconsin Av, 53202

Duration: 05 Months Contract Initially

JOB DESCRIPTION

• This person supports 5 property managers, and they code invoices daily, assist with tenant billbacks and manual billing forms, contracts, and vendor set ups. Good computer skills & quick learner, high attention to detail and accuracy.
• Performs a variety of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc.
• Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards. Works with Building Technician staff and vendors to compile a list of maintenance items. May open work orders.
• Coordinates and monitors status of work assigned to vendors. Coordinates tenant events and appreciation.
• Assists with publication and distribution of tenant newsletter. May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations.
• Assists with budget preparation by researching costs for supplies and services and obtaining bids as directed.
• Comply with bid process guidelines. Assists with preparations of monthly and quarterly management reports.
• Assists with preparation of Common Area Maintenance (CAM) dues, invoices and related correspondence. Administers accounts payable and accounts receivable.
• Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment.

Job Type: Full-time

Pay: $20.30 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Supporting Property Managers: 2 years (Required)
• Tenant billbacks and manual billing: 2 years (Required)

Work Location: In person

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