Job description
Healthcare Realty Trust (NYSE:HR), a real estate investment trust, is recruiting for an Administrative Assistant for our White Plains, NY medical office building portfolio. We offer a competitive salary/benefit package including matched 401(k) with excellent growth opportunities.
Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/Disabilities
Requirements
- Four+ years progressively responsible office environment experience in property management company or equivalent.
- Congenial disposition, accounting capabilities, excellent communication and organizational skills.
- Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.
- Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly.
- Extremely dedicated and independent thinker, accomplishing the projects from start to finish and soliciting feedback to improve performance.
- Ability to read and understand contracts.
- Intermediate to advanced skills with Microsoft Office Suite, capability of learning the new software quickly, and ability to operate a variety of office equipment.
- Bilingual, preferred not required
Job Duties
- Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying.
- Code invoices for payment. Research any past due invoices. Prepare purchase orders.
- Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.
- Work with tenants, building maintenance staff and vendors to ensure work orders are complete.
- Prepare monthly chargebacks and rent statements.
- Maintain system for tenant, vendor, and contractor certificates of insurance.
- Process, organize and review regional paperwork.
- Prepare regional reports.
- Perform any additional duties assigned by the Property Manager and other company management.
Job Type: Full-time
Pay: From $50,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Professional development assistance
- Referral program
- Tuition reimbursement
- Vision insurance
Schedule:
- Monday to Friday
Ability to commute/relocate:
- White Plains, NY: Reliably commute or planning to relocate before starting work (Required)
Education:
- Bachelor's (Preferred)
Experience:
- Administrative: 4 years (Preferred)
Work Location: In person
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