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Program Coordinator (Psychiatry)

Position Description

Supports all program directors by performing administrative duties related to planning, directing and coordinating both
the academic and operational activities of the program.

Requisition ID

33514BR

Work Location

El Paso

Org Level 1

Texas Tech Unv Hlth Sci Ctr El Paso

Campus

HSC - El Paso

Department

Psychiatry Dept Elp Genl

Major/Essential Functions

Compiles data and statistics for performance reports and prepares other reports for the Child Fellowship, CAD Division, Adult Residency and IM/Psych programs. Maintains Child Fellowship, Adult Psychiatry and IM/Psych Program and CAD records and evaluations. Ensure deadlines are met that are established by the CAD Chief, Clinical Administrator, and Program Directors. Files will be in a lock cabinet and maintained in a neat, organized fashion in order for easy access of information to authorized personnel.
Maintains Residency/fellowship program records and evaluations. Completes program reports in accordance with accreditation standards. Tracks participant progress through the program for completion of requirements. Coordinates information required for ongoing program certification. Annual evaluations must be completed according to RRC guidelines and set campus deadlines. Must maintain databases and excel spreadsheets on program participants and create reports by established deadlines.
Coordinates activities in Child Fellowship Program, Adult Residency and Internal Medicine/Psychiatry Residency program. This includes preparation and distribution of calendars, rotations, seminars, call schedules for programs. Maintains and coordinates clinical rotations for fellowship and residency. Meet all established deadlines set by CAD Division Chief, Clinical Department Administrator, and Program Directors. Rotations will be set up and complete before fellows and residents begin rotations. Will follow all policies related to Fellowship and Residency programs, departmental regulations, and guidelines.
Provides clerical support for all child and adolescent faculty, Adult Psychiatry and IM/Psych faculty. Maintains faculty calendars, answers phones, takes meeting notes, and schedules meetings. Demonstrates high level of organizational skills and is capable of multitasking complex projects. Ensures all deadlines are met. Can prioritize tasks and provide daily updates.
Coordinates acceptance of candidates into Child Fellowship, Adult Psychiatry and IM/Psych Residency to include processing applications, scheduling interviews, and handling candidate evaluations. Employee will follow all Fellowship and Residency policies and direction from Fellowship and Residency Program Directors. Packets will be completed 24 hours before candidates arrive. Evaluations will be collected within 5 working days of candidate visit.
Other duties as assigned. Complete assignments within established deadline assigned when task is given. Exemplifies TTUHSC ServicePlus characteristics and demonstrates high level of teamwork. Assures that all TTUHSC policies & procedures are followed.

Required Qualifications

High school plus six years experience in related field.
Additional education may substitute for experience on a year for year basis.

Preferred Qualifications

Working knowledge of medical and scientific terminology. Proficiency in the Spanish language.
Must be proficient with Microsoft Office software. Be able to handle various tasks simultaneously.

EEO Statement

As an EEO/AA employer, the Texas Tech University System and its components will not discriminate in our employment practices based on an applicant's race, ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information or status as a protected veteran.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website.

Does this position work in a research laboratory?

No

Required Attachments

Resume / CV, Transcript

Job Type

Full Time

Pay Basis

Hourly

Minimum Hire Rate

Compensation is commensurate upon the qualifications

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as, the institutional pay plan. For additional information, please reference the institutional pay plan on the Human Resources webpage.

Travel Required

Up to 25%

Shift

Day

Grant Funded?

No

Job Group

Executive and Admin Assistants

Job Expires

05/22/2023

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